Signing the contract
Your property manager will give you a clear overview of the terms and conditions stated in our contract of agreement. This will include our commitment and services to you and the required remuneration. Once you have fully read the terms and are in agreement all you need to do is sign. Then we complete other necessary forms and immediately start the inspection, advertising and management of your property.
Payment of our services
Our fee structure for managing property is clear and consists of:
- monthly management fee, if the property is rented
- for each tenant finding service and preparation of the lease contract we charge one-time fee for individual fixed amount
During your let there are no hidden extra costs.
Our fees are charged only for successful results of our work!
We pick up the keys
We pick up the keys Your worry free property management service starts now. Enjoy the freedom.
We take all the worry of owning a property!
Our full service solution saves you time, effort and money, minimizing the tenant vacancy period and maximizing your cash flow.
- Preparing property for rental
- Determining optimal rental amount
- Designing a targeted plan to attract tenants
- Finding a suitable tenant and tenant screening
- Drawing up a tenancy agreement
- Tenant move in and making Take – Over Protocol
- Collecting and submitting rental cheques
- Detailed monthly accounting statements for tax purposes
- Regular property inspections
- Advising on any repairs that are necessary and handle all maintenance issues
- 24/7 emergency helpline
Owner of property can order an additional services related with:
- Consulting in building property wallet
- Finding and buying property
- Supervising repairs, works related with electrical, gas and sanitation installations
- Cleaning property, windows, laundry service etc.
- Lock service (change and make a new key)
- Accounting tax
- Representation before tax office, court
- Representation before bank which allow a credit
- Concluding an insurance policy for property, equipment and third party liability insurance
- Insurance claim application / liquidation of damage
- Assistance in selling property
- Assistance in completing missing documentation
- Law, tax, financial consulting
- Debt collection from unreliable tenant
and much, much more….
Property management services package
We take care of our Clients’ properties for years!
We offer a full service, worry free solution for rental property management. Our goal is to protect your investment saving your time, effort and money. This way you maximize your cash flow, minimize your tenant vacancy period and have a well-maintained property.
Preparing property for rental
Your property manager meets with you to evaluate your property and recommend necessary improvements to obtain the optimal monthly rental amount. The manager coordinates any maintenance or repairs based on your approval. We use our extensive network of qualified suppliers to ensure the work is completed on time and at exceptional value. All major costs are to be verified by you before work starts.
Determining optimal rental amount
The property manager provides a complete market analysis looking at comparable properties to determine the optimal monthly rental amount for your property. The manager works with you to agree on the amount.
We take a very targeted approach to get your unit rented as fast as possible. The manager meets with you suggesting a marketing program to best attract the right tenants. The communication tools include relevant websites, print, property signage and our corporate website, etc. We pursue all leads and schedule all showings of the property advising you in advance.
Finding a suitable tenant and tenant screening
We take care to get you responsible tenants. We require each potential tenant to complete a detailed tenancy application form. We then verify their current employment, contact the tenant’s previous landlord(s) to verify payment history and care of property.
Drawing up a tenancy agreement, Tenant move in and making Take – Over Protocol
Your property manager takes the right steps to ensure an efficient move. Collects the security deposit and other payments prior to your tenant’s move-in. Prepares all rental and lease agreements. We will prepare an easy to read legal agreement which complies with current legislation. In general this will be for a period of not less than 12 months and then renewable on a month to month basis. Your property manager documents your property’s condition utilizing digital photography and has your tenant complete and sign a “Take – Over Protocol” report verifying the condition of the property. Instructs your tenant regarding rental payment terms and required property maintenance. We collect deposit from the tenant to safeguard against damage. At the end of the tenancy we will inspect the property and the costs of any work attributed to the tenant will be deducted from the deposit.
Rental collections and disbursements
We make sure that monies are collected on time to maximize your cash flow. We promptly collect your rental income from your tenant at the beginning of each month. Our Accounting Department disburses the rental proceeds to you by the tenth of each month. Your property manager will serve notice to the tenant, and advise you, if rent has not been paid. We coordinate the start of evicting your tenant in the event the rent is not paid to you.See eviction section below.
Repairs and Maintenance
We greatly minimize the cost and time of repairs and maintenance by using our extensive network of proven qualified suppliers. This saves you from searching out suppliers and being charged exorbitant prices. We also provide a 24/7 emergency repair service for any serious issues that may arise.
Your property manager handles all requested repairs from tenants assessing their real need and contacts the right supplier. With all major repairs, we consult the owner with the estimated costs for approval. We coordinate the ongoing maintenance, based on the owner’s needs which may include: painting, window upgrades, new flooring and carpeting, electrical upgrades, house cleaning, snow removal and lawn maintenance, etc.
Regular rental property inspections
We make a thorough inspection of your unit, both inside and outside. This helps us insure your property is being properly cared for, maintained and provide you with peace of mind ownership.
If rents are not paid, we take the necessary steps to receive payment. If the tenant is still negligent of payment, then with your approval we begin the eviction process following the rules of the polish law and keep you informed of all aspects of the process.
Monthly accounting statements
Each month we will post a detailed financial statement showing monies collected and any disbursements that have been made on your behalf such as repairs and maintenance etc.
Year End Summary
We provide a year-end summary of your accounts and condition of your property.
Lettings service compared to our comprehensive Property Management Services Package
|Usługa||Pakiet zarządzanie wynajmem||Pośrednictwo w wynajmie nieruchomości|
|Professional photography (colour photos, 360° tours, slideshows, interactive floorplans, etc.)|
|Finding a tenant|
|Drawing up a tenancy agreement|
|Organising general safety inspection|
|Arranging the check-in of the tenant at the start of the tenancy|
|Collection of rent|
|24-hour emergency helpline|
|Arranging repairs and maintenance|
|Arranging payments of outgoings|
|Monthly Accounting Statements|
|Advising on deposit deductions|
|Managing the check-out process|
|Transfer of utilities|
|Property inspections with full colour reports|
|Managing while the property is vacant in-between tenancies|